The intelligent search of files in UniBot Personal Assistant & Corporate Chatbot drastically changes the approach to information processing in a corporate environment: now Users can formulate requests as they would for a «Human Assistant». Instead of entering keywords and looking through dozens of results, Users can simply give a task – for example, «Find me the production performance report that the financiers presented to the board in November 2023» or «I need to find the latest version of the contract with Contoso that I created about a month ago, with all the edits provided. the contract was approved in the mail. » And UniBot’s Artificial Intelligence will do it brilliantly! And what is no less important: this Personal Assistant with all its AI capabilities is available 24/7, without weekends or leaves!

As of now, one of the new UniBot functionality's most common use cases is the support of Legal Depts. Imagine that a Lawyer needs to find the latest version of a contract that was recently reviewed and approved by the Client via email. Instead of searching through all versions of the files and checking each of them up for relevance, the Lawyer can simply get to UniBot with the task. The AI Personal Assistant will itself create a query both for classical and semantic searches, analyze the results, clarify or rewrite the queries as needed, and provide relevant results.

Another common example is the situation in the Marketing Dept. The Marketer needs to find a presentation that Colleagues prepared for an important Client. But they don't remember the exact date or file name. Instead of going through hundreds of documents, the Marketer can simply give UniBot a task: «Find a presentation for the Client X that we prepared earlier this year. » The AI will quickly find the necessary file, and this way will significantly reduce the Marketer's search time and increase the Department's productivity.

Another example of intelligent search use is in the HR dept. Let's imagine that an HR Manager needs to find the latest version of the Company's Leave Policy – the document was just recently updated. Instead of searching for it through numerous files in various folders, the Manager asks UniBot, «Find the updated version of the Leave Policy that was approved last month. » The AI will quickly find the relevant document. Meanwhile, the HR Manager, not wasting a minute of their own time on such searches, focuses on other, much more creative tasks.

It works like this: The User opens the relevant section of the Bot and sets the search task exactly as for the «Human Assistant». The AI itself creates a query both for traditional and semantic searches, analyzes the results, refines or rewrites queries as needed. The results are provided to the User once the AI considers them relevant to the request. After receiving the results, the User can continue communication, clarifying their needs.

In short, the intelligent file search function in UniBot is the one universal Personal Assistant that we all often lack. It can significantly reduce the time spent searching for the necessary information and thereby easily increase the work efficiency of various business units.