How often have you encountered a situation when you need access to the latest data, but the relevant files exist in different versions, and you have to «guess» which one you need right now? This is a real issue for many Organizations for which the relevance of information is critically important. We accepted this challenge and added a new AI feature to UniBot Personal Assistant & Corporate Chatbot. It provides versioning recognition and versioning support in Knowledge On-demand. This is possible with Artificial Intelligence, which reads and compares file content to answer. So now you can easily navigate the world of multi-version documents.

From now on, AI-UniBot provides insights not only from the latest version of the document but also from previous ones, if the User needs it. This is important, as in some cases you might need information from earlier versions. In addition, our bot can compare various versions and display their differences. So you can see how the document has changed over time.

Let's look at the example of a large Energy Company, which recently migrated from on-premise solutions to Microsoft 365. Many Employees have not yet fully mastered the new system. Therefore, it is common to approve documents via e-mail, create local versions, and then upload them to SharePoint. This is how multiple versions of the same file appear. A loosely structured file archive was also transferred there, to SharePoint. To quickly find the latest version of the document or, if necessary, to get information from previous versions, the Company's Employees use AI-UniBot.

The Law Firm also gets significant benefits from using AI-UniBot as Lawyers need to understand what legislation was in effect at the time of the event they are dealing with. Since our Bot recognizes different versions of documents and compares differences between them the Company's Specialists quickly and effortlessly get the necessary data on changes in legislation effective on a certain date.

The Financial Institution processing numerous reports and financial documents usually works with files that are subject to constant updates and corrections of data. With AI-UniBot, the Employees quickly find and use the latest version of the necessary document, compare it with the previous ones, and understand what changes have been made. This significantly reduces the likelihood of errors in financial reporting and decision-making.

In short, the new AI function of the UniBot Personal Assistant & Corporate Chatbot with document version support effectively provides several important business needs at once: i.e. instant access to up-to-date information, increased data accuracy, and reduced risks associated with the use of outdated document versions. This way AI-UniBot became an indispensable assistant to Companies that need the accuracy of the data used and the fastest possible access to it.